EstateVoice AI
Your 24/7 AI Receptionist.
Built for Estate Agents
We build a fully-customized AI receptionist that books viewings, qualifies leads, and handles your workflows 24/7. You focus on closing deals. We handle the rest.
✓ Zero technical setup required
✓ Fully customized to your workflows
✓ Complete end-to-end service
24/7
Calls answered around the clock
2–4 weeks
From discovery call to going live
100%
Custom-built for your agency
The Real Cost
Every missed call is revenue walking away
Most estate agents don't realize the true financial impact of missed calls. Let's do the math.
30%
of inbound calls go unanswered
During viewings, lunch, or after hours
45%
of missed callers contact a competitor
Within 10 minutes — they don't wait
£3 – 5.5k
average instruction value
Commission per property instruction
Real Example: A 10-Agent Agency
Without AI Receptionist
Calls per month
Missed calls
Lost to competitors
Avg. instruction value
200
60
27
£4,000
Lost Revenue Per Month
£108,000
27 lost instructions × £4,000
With AI Receptionist
Calls per month
Missed calls
Lost to competitors
Avg. instruction value
200
60
27 +
£4,000
Additional Revenue Per Month
£108,000
27 recovered instructions × £4,000
Annual Impact
£1.3M potential revenue recovered
Estimates based on industry averages. Actual results vary by agency size and market.
Our Process
From discovery to live in 4 weeks
We handle the entire customer journey. You stay involved at every step, but the technical complexity is ours to manage.
01
Discovery Call
We understand your agency's unique workflows, pain points, integrations, and goals. What does your ideal AI receptionist need to do?
Week 1
-
Current call handling process
-
CRM & system integrations needed
-
Specific workflows to automate
-
Success metrics & KPIs
02
Custom Build & Testing
We build your AI receptionist from scratch using Synthflow/Retell, customized to your exact requirements. You review and iterate until it's perfect.
Week 2-3
-
AI voice & personality tuning
-
Custom scripts & workflows
-
Integration setup & testing
-
Lead qualification rules
03
Deployment & Training
We go live with your AI receptionist and train your team on monitoring, adjusting settings, and handling edge cases.
Week 4
-
Phone number forwarding setup
-
Live monitoring & support
-
Team training session
-
Handoff documentation
04
Ongoing Optimisation
We continuously monitor performance, gather feedback, and optimize your AI receptionist to improve lead quality and conversion rates.
Ongoing
-
Weekly performance reviews
-
Script & workflow refinements
-
New feature rollouts
-
Scaling as you grow
Why Choose Us
We're not a product. We're your partner.
Many agencies try to build AI receptionists themselves. Most fail because they lack the expertise, time, or technical skills.
We handle it end-to-end so you don't have to.
Built for Mid-Sized Agencies
We specialize in agencies with 5-50 people. We understand your workflows, team dynamics, and growth challenges.
No Technical Headache
You don't need AI experts or developers. We handle all the technical complexity so you can focus on selling.
100% Customised
Every AI receptionist is built specifically for your agency, your workflows, your integrations, your voice.
Data-Driven Optimisation
We continuously monitor performance, analyze call data, and refine your AI receptionist to improve results.
Dedicated Support
You get a dedicated account manager who knows your business, your goals, and your team.
Building Our First Cohort
Now Accepting Pilot Partners in Manchester
Be one of the first Manchester agencies to experience ViewingAI. As a pilot partner you'll receive our lowest-ever pricing, direct input into the product, and a fully custom-built AI receptionist with the founder working alongside your team from day one.
Fixed Low Pilot Pricing
Locked in for 12 months
Direct Founder Access
Throughout setup and beyond
Shape the Roadmap
Your feedback shapes the product
Currently accepting a limited number of pilot partners in Greater Manchester.
Integrations
Works with your existing tools
Your AI receptionist integrates seamlessly with your CRM, calendar, email, and communication tools. No data silos. No manual entry.
Don't see your tool?
We can build custom integrations for Professional and Enterprise customers. Just ask during your discovery call.
FAQ's
Questions we always get asked
Have a question we haven't answered? Book a discovery call and we'll walk you through everything.
Typically 2–4 weeks from your discovery call to going live. Week 1 is discovery and planning. Weeks 2–3 are custom build and testing. Week 4 is deployment and team training. We handle all technical configuration — you just need to give us access to your calendar and join a 1-hour onboarding call.
The AI is trained to say "That's a great question — let me have one of our team call you back with that detail" rather than guessing. It never invents information. Every call is logged so you can review anything the AI escalated.
None. We handle everything from setup to ongoing maintenance. Your team only needs to keep their calendar up to date and check the weekly performance report we send you.
Yes. All call data is stored on UK/EU-compliant infrastructure. We include a Data Processing Agreement in every client contract. Callers are informed at the start of every call that it may be recorded. We are registered with the ICO.
Yes. We ask for 30 days' written notice. The setup fee is non-refundable but there are no long-term contracts — we keep clients by delivering results, not by locking them in.
Reapit, Jupix, Alto, HubSpot, Zoho, Salesforce, and more. If you use a different system, ask during your discovery call — we can usually build custom integrations for Professional and Enterprise clients.
CRM reminder texts fire after a human has already created the booking. ViewingAI automates the conversation that gets the booking into your system in the first place — the midnight enquiry, the Sunday call, the 9pm message when your office is closed. That's the gap reminder texts can't fill.